Sealed bids for the project entitled TOWN OF CLARENCE RESIDENTIAL POST TOP STREETLIGHT PURCHASE, will be received by the Town Clerk in the Town Clerk’s Office in the Clarence Town Hall, Clarence, New York on or before 10:00 AM local time on Thursday the 2nd day of April, 2026 at which time they will be opened and read aloud in the Council Chambers, Clarence Town Hall, One Town Place, Clarence, New York.
This project is for the purchase and shipping of 100 units of post top lamps (Appendix A) and 100 units of photocontrols (Appendix B) for the Town of Clarence. Any and all costs associated with order processing and shipping are to be included in the bid. All materials included in this bid are to be shipped to the Clarence Parks Department at 10405 Main Street, Clarence, NY 14031.
All proposals shall be submitted on the bid form furnished herein. Each bid shall be submitted in a sealed envelope that is clearly labeled TOWN OF CLARENCE RESIDENTIAL POST TOP STREETLIGHT PURCHASE, and be addressed to Karen Hawes-Lang, Town Clerk, One Town Place, Clarence, New York 14031.
Each proposal must be accompanied by the deposit of a certified check, payable to the order of the Town of Clarence, for a sum equal to five per centum (5%) of the total amount of the bid, or a bid bond with sufficient sureties in a penal sum equal to five per centum (5%) of such total bid amount, condition that if the proposal is accepted, the successful bidder will enter into a contract for the work.
Information and Bid Documents for the Project can be found at the following designated Issuing Office: Construction Exchange of Buffalo & WNY, Inc., 2660 William Street, Cheektowaga, New York 14227. An alternative location is request by email at jlancellotti@clarence.ny.us.
Bidding Documents may be examined at the office of the Clarence Town Clerk (at Clarence Town Hall, One Town Place, Clarence, New York) between the hours of 8:30 AM and 4:30 PM daily except Saturdays, Sundays and Holidays. Bidding Documents will not be available from the Town of Clarence. Electronic copies of bidding documents will be made available at the Construction Exchange of Buffalo & WNY, Inc., 2660 William Street, Cheektowaga, New York 14227.
For all further requirements regarding bid submissions, qualifications, procedures, and contract award, refer to the Instructions to Bidders included within the Bidding Documents.
Proposals shall be made and received upon the following conditions:
No bidder may withdraw their bid within 60 calendar days after the actual date of the opening thereof.
Each bidder’s attention is called to the General Municipal Law, which requires a bidder’s Certificate of Non-Collusion, copies of such certificates are part of the proposal form and unless complied with, the bid will not be accepted.
Upon acceptance of their bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Board, or fails to give further security prescribed in this notice, with the time limited therein, then the Bid Bond shall be forfeited to the Town as liquidated damages for the benefit of the Town. The Town of Clarence reserves the right to waive informalities in or to reject any and all bids.
BY ORDER OF THE TOWN BOARD OF THE TOWN OF CLARENCE, ERIE COUNTY, NEW YORK
Date: March 19, 2026
Karen Hawes-Lang, Town Clerk